How do I generate salary slips using this tool?

Enter the employee and company details, set up the salary components once, and pick the months you need. Click Download PDF to get every slip, one per page, in a single file. No login is needed, and your details are saved in your own browser for next time.

Does this tool calculate income tax or PF automatically?

No. Provident Fund, Professional Tax, ESI and Income Tax are entered as plain amounts you type in, since calculating them correctly needs your full year's projected income and the tax rules that apply to your case. For an income tax estimate, use a dedicated tax calculator.

Can I generate a simple payslip without a full salary breakdown?

Yes. Turn on Simple Voucher Mode to generate a plain payslip with just the employee name, the month and the amount paid, no components at all. This suits small businesses that pay a flat monthly amount without a formal salary structure.

How does this tool handle Loss of Pay (LOP) and a one-time bonus?

Once you pick your months, you can enter LOP days or a bonus for any specific month, without changing the salary structure for the rest of the year. LOP is costed using that month's actual number of days, and the bonus is added as a separate line on that month's slip only.

Can I download each month's salary slip as a separate file?

Yes. Click Download as ZIP to get a separate PDF for every month you selected. Each file uses the same layout as the combined PDF, just one slip per file instead of one file for all months.

Is my data saved or uploaded anywhere?

Your details, logo, signature and salary structure are saved only in your own browser so the form is ready next time. Nothing is sent to any server, and the PDFs are created on your device. Use Clear form to remove the saved details.

Free Salary Slip Generator

Simple Voucher Mode: just a name, month and amount, no breakdown

Color

Custom

Company

Company Name *

Company Address (optional)

Logo (optional)

Click to upload logo

PNG, JPG: max 2MB

Employee

Employee Name *

Designation (optional)

Employee ID (optional)

Date of Joining (optional)

Bank Account (optional)

Only the last 4 digits are printed.

UAN (optional)

PF Number (optional)

ESI Number (optional)

Pay Period

Financial Year

Months to generate slips for

Earnings

Monthly CTC (₹) *

Everything below is worked out from this figure and the percentages you set. Basic must be 50–70% of CTC (Code on Wages, effective FY 2026-27); HRA is capped at 60% of Basic as a sanity check, since there's no legal maximum. Employer PF and gratuity (below) are also carved out of CTC before Special Allowance gets the rest, matching the CTC-to-Take-Home calculator.

Basic Pay (always on)

% of CTC

HRA

% of Basic

Conveyance / Special Allowance

These two are part of your CTC but never appear on the payslip, since nothing is deducted from you for them. Turning them off gives Special Allowance more of the CTC instead.

Employer PF (12% of Basic, included in CTC)

Gratuity (4.81% of Basic, included in CTC)

Deductions

Professional Tax, ESI, Income Tax and Loan are plain amounts you enter. This tool does not calculate tax rules for you. Professional Tax is capped at Rs. 300/month (Rs. 2,500/year, the constitutional limit in every state).

Provident Fund (PF) employee share

% of Basic

The employer's matching PF contribution is not shown here, since it isn't deducted from your pay.

Authorized Signatory

Signature image (optional, saved for next time)

Click to upload your signature

PNG with transparent background works best, max 2MB

PDF: every slip, one per page, in one file. ZIP: a separate PDF for each month.

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Learn

What a salary slip should include, and what this tool leaves to you

A salary slip is proof of employment and income, used for loans, visas, rentals and tax filing. Whether you run a small shop with two employees or a growing team with a full salary structure, the slip needs to be accurate and easy to check. Here's what goes into one, and how this tool handles it.

What a salary slip needs to show

At minimum, a payslip needs the employee's name, the pay period, and the net amount paid. A fuller slip adds the company name, a breakdown of earnings like Basic Pay and HRA, deductions like Provident Fund and Professional Tax, and identifiers like an employee ID or UAN. Not every business needs all of this. A small shop paying a flat monthly wage has no real components to break down, and forcing one onto a form doesn't make the payment any more official.

How this tool handles it: Turn on Simple Voucher Mode for just a name, month and amount. Turn it off for a full breakdown with Basic, HRA, deductions, and the identifiers a bank or employer might ask for.

Why this tool doesn't calculate tax or PF for you

Income tax deducted at source depends on an employee's full year of projected income, the tax regime they've chosen, and any investment declarations they've made, none of which a single month's slip can capture correctly. Provident Fund and ESI have their own contribution rules that vary by wage level and company size. Getting any of these wrong on an official document is worse than leaving them blank.

How this tool handles it: PF, Professional Tax, ESI and Income Tax are amounts you type in yourself, calculated wherever you already calculate them. For an income tax estimate on a given salary, CalcBazaar's CTC to Take-Home calculator is the right tool.

Loss of Pay and a one-time bonus

Most months follow the same salary structure, but a specific month rarely does, someone takes unpaid leave, or gets a festival bonus. A slip generator that assumes every month is identical can't produce an accurate slip for those months.

How this tool handles it: Once you pick your months, any month can carry its own LOP days or bonus, without touching the structure for the rest of the year. LOP is costed against that month's actual number of days.

Why gratuity isn't on this slip

Gratuity is a lump sum paid when an employee leaves after 5 or more years of service, calculated on their final Basic Pay. Nothing is deducted from a monthly salary for it, so it has no place on a monthly payslip. Some CTC breakdowns mention it as a future benefit, which is a different kind of document from a payslip.

Putting it all together

Choose Simple Voucher Mode or a full breakdown, and pick a template and logo if you want one.

Fill in the company and employee details, and set up earnings and deductions once.

Pick your months, and add LOP or a bonus to any month that needs it.

Click Download PDF for one file, or Download as ZIP for a separate file per month.

Note: this tool gets the format, math and layout right, but the amounts must reflect salary actually paid. For questions about your specific tax or compliance obligations as an employer, check with a chartered accountant.

Salary Slip Generator