How do I generate rent receipts for HRA using this tool?

Enter the tenant and landlord details, the monthly rent, and pick the months you need. Click Download PDF to get every receipt, two per A4 page, in one file, with an annual summary page included whenever you select 6 or more months. Print it, have your landlord sign each receipt, and submit it to your employer. No login is needed.

When is the landlord's PAN mandatory on rent receipts?

The landlord's PAN is mandatory when the total rent you pay in a financial year is more than Rs. 1,00,000. This tool adds up the months you select and marks PAN as required automatically once the total crosses that limit.

What if my landlord does not have a PAN?

Turn on the option for a landlord without a PAN. Every receipt, and the annual summary, then carries the landlord's declaration that they do not have a Permanent Account Number, which the landlord confirms by signing.

Is a revenue stamp required on a rent receipt?

A Rs. 1 revenue stamp is needed on a receipt for a cash payment of more than Rs. 5,000. When you choose Cash as the payment mode, this tool adds a marked stamp box next to the signature line on every receipt above Rs. 5,000, where your landlord sticks the stamp and signs across it.

Can I generate receipts for only some months, or when rent changed mid-year?

Yes. Pick any combination of months in the financial year, continuous or not. If your rent changed, turn on the rent change option and enter the new rent and the month it started. Receipts from that month use the new amount, and the annual summary notes the revision.

Can I claim HRA exemption under the new tax regime?

No. HRA exemption is available only under the old tax regime. If you have chosen the new regime, rent receipts will not reduce your tax, though your employer may still ask for them.

Can I download each month's rent receipt as a separate file?

Yes. Click Download as ZIP to get a separate PDF for every month you selected, plus the annual summary as its own file when it is included. Each file uses the same receipt design as the combined PDF.

Is my data saved or uploaded anywhere?

Your details are saved only in your own browser so the form is ready next time. Nothing is sent to any server, and the PDFs are created on your device. Use Clear form to remove the saved details.

Free Rent Receipt Generator for HRA

Tenant Details

Tenant Name *

Rented Property Address *

Landlord Details

Landlord Name *

Landlord Address (optional)

Landlord PAN optional

My landlord doesn't have a PAN (adds their declaration instead)

Rent & Period

Financial Year

Monthly Rent (₹) *

Months to generate receipts for

My rent changed partway through the year

Payment & Receipt Date

Payment Mode

Receipt Dated On

Annual Summary

Include an annual summary page with the month-by-month total

Add the landlord's declaration and signature to the summary

Every receipt always has a signature line for your landlord, whichever options you choose.

PDF: every receipt, two per page, in one file. ZIP: a separate PDF for each month.

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What makes a rent receipt valid for HRA, and how this generator handles it

Every year your employer asks for rent receipts, and every year it means filling the same details twelve times, hunting for a revenue stamp, and wondering whether your landlord's PAN is really needed. None of it is complicated once you know the rules, so here is what a rent receipt actually needs and how each part of this tool takes care of it.

Why your employer asks for rent receipts

If your salary includes House Rent Allowance (HRA) and you live in a rented home, part of that HRA can be tax-free. Your employer applies the exemption when deducting TDS, but only after you prove the rent you paid, and monthly rent receipts are that proof. The exemption is available only under the old tax regime. If you have chosen the new regime, HRA is fully taxable and receipts won't change your tax, even if your employer still collects them.

From FY 2026-27, the new Income-tax Act and its rules apply, and the employee's declaration to the employer moves from Form 12BB to Form 124. Rent receipts remain the proof behind the HRA claim in that form.

How this tool handles it: Fill the form once and pick your months. You get every receipt, two per A4 page. For 6 months or more, an annual summary page is added up front so your payroll team can check the whole year at a glance; for fewer months it's your choice.

What a valid rent receipt must show

There is no single official format, but employers and tax officers look for the same details: the tenant's name, the landlord's name, the full address of the rented property, the month the rent covers, the amount in figures and in words, the payment mode, the date, and the landlord's signature. Two more depend on your situation: the landlord's PAN when yearly rent is above ₹1,00,000, and a revenue stamp on cash receipts above ₹5,000.

How this tool handles it: Every receipt carries all of these, plus a receipt number and the exact period it covers. The amount in words is written for you, and a blank signature line is always there for your landlord to sign in ink.

When your landlord's PAN becomes mandatory

If the total rent you pay in a financial year is more than ₹1,00,000, you have to give your employer your landlord's PAN. That works out to an average above ₹8,333 a month, so most city rents cross it. If your landlord genuinely doesn't have a PAN, a signed declaration from them saying so is accepted instead. From FY 2026-27, when rent crosses this limit, you also state your relationship with the landlord in Form 124, which matters if you pay rent to a parent or relative.

How this tool handles it: It adds up the months you select and switches PAN from optional to required the moment the total crosses ₹1,00,000. If your landlord has no PAN, turn on that option and the declaration is printed on every receipt and on the summary.

Revenue stamps on cash rent

A receipt for a cash payment above ₹5,000 needs a ₹1 revenue stamp, with the landlord signing across it. Rent paid by bank transfer, UPI or cheque already leaves a record, which is also why paying through a bank is the safer choice for an HRA claim.

How this tool handles it: Choose Cash and every receipt above ₹5,000 gets a marked box right beside the signature line, so it's clear where the stamp goes and the signature can run across both.

When the rent changed partway through the year

Rents usually go up once a year when the agreement renews, and that rarely lines up with April. Your receipts need to show the rent you actually paid each month, before and after the change.

How this tool handles it: Turn on the rent change option, enter the new rent and the month it started. Each receipt uses the right amount, the yearly total and the PAN check update, and the summary notes the revision.

Which date a rent receipt should carry

A receipt is dated when the landlord received the rent. Many receipts use the last day of the month they cover, others use the day rent is due. Either is fine as long as it's accurate. What to avoid is dating receipts in the future: a receipt is proof that rent was already paid.

How this tool handles it: Choose the last day, the 1st, or a specific day of each month. A day like the 31st automatically becomes the 30th or 28th in shorter months, and the tool points out any receipts that would be dated after today.

How much of your HRA is actually tax-free

The exempt amount is the lowest of three figures: the HRA you actually received, the rent you paid minus 10% of your salary, and 50% of your salary in a metro city or 40% elsewhere. Salary here means basic pay plus dearness allowance. From FY 2026-27, eight cities count as metros for the 50% limit: Mumbai, Delhi, Kolkata, Chennai, Bengaluru, Hyderabad, Pune and Ahmedabad. For FY 2025-26 and earlier, only the first four do.

A quick example: with basic pay of ₹50,000 a month, HRA of ₹20,000 and rent of ₹25,000, the three figures are ₹20,000, ₹20,000 (₹25,000 minus ₹5,000) and ₹25,000 in a metro. The lowest is ₹20,000, so your entire HRA is tax-free.

Putting it all together

Here's the order that gets you from a blank form to receipts your payroll team will accept.

Fill in the tenant and landlord details, including the landlord's PAN if your yearly rent is above ₹1,00,000.

Enter the monthly rent and pick your months, and add a rent change if there was one.

Choose the payment mode and receipt date.

Click Download PDF for one file, or Download as ZIP for a separate file per month.

Print, and have your landlord sign every receipt (across the revenue stamp for cash above ₹5,000). Then submit the signed copies or a scan to your employer.

Note: this tool gets your receipt format, dates and totals right, but receipts must reflect rent you actually paid. Claiming HRA on inflated or made-up rent is treated as misreporting income and attracts heavy penalties. For questions about your own HRA claim, check with your employer or a chartered accountant.